REQUEST FOR EXPRESSIONS OF INTEREST (REOI)

 

(CONSULTING SERVICES)

 

Albania

Albanian Development Fund (ADF)

Project for Integrated Urban and Tourism Development (PIUTD)

IBRD Loan No: 93260-AL

Project ID Number: P155875

Issuing date: December 24 2024

Assignment Title: Consultant Service for: “Product Development & Municipal support– package 3

Reference No: AL-ADF-467721-CS-QCBS

 

The Government of Albania has received financing from the World Bank toward the cost of the Project for Integrated Urban and Tourism Development (PIUTD), and intends to apply part of the proceeds for consulting services. The consulting services (“the Services”) include: Consultant Service for: “Product Development & Municipal support– package 3, Ref. No: AL-ADF-467721-CS-QCBS.

 

The overall objective of this consultancy is to develop integrated, complementary and self-sustainable events for each municipality and implement these events in close collaboration with Albanian Development Fund, each municipality and other stakeholders. The consultancy is expected to build capacity and create Standard Operating Procedures (SOP) for event planning, event implementation, event promotion and event monitoring and reporting that would allow these events to be implemented in the future by staff in each municipality and/or other possible stakeholders.

 

Specific tasks and indicative level of effort are as following:

 

PHASE A: “Event Calendar Design” – 2.5 months

 

During “Phase A” the consultant will be carried out the following Tasks and activities:

 

Task 1: Inception phase: The Consultant should prepare the Inception report that should clearly outline all activities, tasks, procedures, methodology, and timeframe, as well as, include conclusions from the kick off meeting. The consultant will work with stakeholders to define an overall framework for events’ calendars, events concepts that fits the current market needs across the four municipalities and to lay out a clear implementation plan with a well-defined strategy of events sustainability.

 

Task 2: Event and Event Calendar design: The consultant, together with relevant staff from each municipality, will carry out “Event validation & prioritization”. In this context, the consultant will analyse the previous products developed by Product Development 01 as well as concept ideas prepared in the Product Development Strategy and may propose other events as seen

 

appropriate by the consultant to achieve consultancies & project goal, as well as, “Event Planning”.

 

PHASE B: “Event Implementation & Management” – 12 months

 

During “Phase B” the consultant will perform the following activities:

 

  1. Event implementation, as per the events calendars approved. At least 9 events in total are expected – with a minimum of 5 new products/events and 4 products/events supporting previous products already created under Product Development 01; events to be implemented over the course of 12 months.
  2. Promotion of the event through online and offline channels, as per marketing/communication plan agreed.
  3. Building capacity and systems within the municipality to deliver events consistently
  4. Result monitoring, with focus on the KPI’s.
  5. Prepare an economic impact study/report on the quantitative and qualitative effects of the event on the destination.

 

Albanian Development Fund (ADF) now invites eligible consultants (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (Summary of relevant experience of the firm, description of similar assignments, experience in similar conditions, CV for the key personnel, letters of recommendation, etc.). The consultant will be a consultant company with international experience in event planning and development, which can be organized also in a Joint venture, and shall fulfil the below mentioned requirements:

 

  • Proven experience in tourism product development and event management, with at least 9 tourism product development projects in the category of events, with a minimum of 5 in big sizes (participants more than 3000 pax).
  • Experience in event promotion similar to the products mentioned in the ToRs..
  • Experience in collaborating with local authorities, NGOs, and service providers in the tourism sector, ensuring inclusivity and the successful delivery of tourism products
  • Experience in managing recurring events that have been sustained for more than one edition.
  • Previous experience in event implementation in Albania.

The short-listing criteria are:

 

No. Evaluation Criterion Points
1. Overall experience of the firm in the field of the assignment (experience in design and supervision. 30 points
2. Relevant Specific Experience in the field of the assignment and Number of assignments similar to ToRs successfully completed during the last 5 years 60 points
3. Availability of staff within the firm to perform the assignment 10 points
TOTAL 100 points

 

 

A multi-disciplinary team of 9 key staff professional and technical personal will be required for the execution of the project. The Consultant Team should be led by a Principal Team Leader with international experience in event planning with focus on promoting tourism destinations. The following list of key experts and qualifications will serve as a guide and the Consultant Team may with justification propose additional staff.

 

The proposed team composition for the Consultancy Services shall be:

 

  1. Team Leader –Event Director (Key Expert 1) – Degree in Business, Marketing or a related field, at least 10 (ten) yrs. experience in experience in event planning and implementation;
  2. Account Manager (Key Expert 2) – Degree in social or behavioral science, business, management, marketing, public relations, at least 5 (five) years’ experience in project management;
  3. Event Coordinator (Key Expert 3) – Graduated in event management, business, management, marketing, public relations, at least 5 (five) years’ experience in event management;
  4. Tourism Specialist (Key Expert 4/International) – Graduated in Tourism, Economics, at least 5 years’ experience in developing tourism products;
  5. Digital Media Specialist (Key Expert 5) – Graduated in communications, journalism, or marketing, at least 5 (five) years’ experience in in developing digital media content;
  6. Marketing Specialist (Key Expert 6/International) – Graduated in in marketing, or relevant field, at least 5 years of experience in events marketing;
  7. Graphic Designer (Key Expert 7) – Graduated in graphic design, at least 5 (five) years’ experience in design and web design;
  8. Sponsorship Manager (Key Expert 8) – Graduated in in business, management, marketing, public relations, at least 5 years of experience in in fundraising;
  9. Artistic Director (Key Expert 9/International) – Graduated in Arts, at least 5 years’ experience in designing and management of artistic events;

 

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, as amended, setting forth the World Bank’s policy on conflict of interest.

 

The Consultancy Team (Consultant) should be realistic in appraising the existing capacities and design events that are appropriate. It is expected that the consultancy will be implemented over a period of 15 months. Due to proper event coordination with Municipalities, the time period will be better defined once the event calendar is approved and can be reduced or postponed/extended upon Client’s request and mutual agreement.

 

The consultant should be a Firm. the selection method to be applied is Quality and Cost Base Selection (QCBS), in accordance with the procedures set out the World Bank’s: Procurement Regulations for IPF Borrowers” July 2016, as amended, setting forth the World Bank’s policy on conflict of interest.

 

This consultant service will be performed within 15 months period, and the level of inputs required is 132 man/months. The firm for this assignment will be contracted under a lump sum contract.

 

Further information can be obtained at the address below during office hours 08:00 to 16:30 (Monday to Thursday) and 08:00 to 14:00 on Friday.

 

 

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by January 28, no later than 15:00 hrs.

 

For more information interested consultants can have access to Terms of References that are published at ADF website in following link:

 

https://www.albaniandf.org/2024/12/23/terms-of-reference-consultancy-services-for-the-implementation-of-product-development-municipal-support-03-for-piutds-additional-financing-including-the-municipalities-of-per/

 

Albanian Development Fund (ADF)

Project for Integrated Urban and Tourism Development (PIUTD)

Address: Rruga: ”Sami Frashëri”, Nr. 10, Tirana

Tel/Fax: +355 4 2235 597/8; +355 4 2234 885

 

***the signing of the contract shall be subject to extension of the PIUTD Additional Financing Loan Agreement Between Government of Albania and  International Bank for Reconstruction and Development (IBRD)